Open competition for appointment to the position of:
(Corporate Support and Secretarial services)
in the Law Reform Commission
Closing date: Friday 6th March 2020 at noon
Background Information on the post
The Law Reform Commission is a statutory body established by the Law Reform Commission Act 1975. The Commission has five members - the President, the Full-time Commissioner, and three part-time Commissioners.
Its role is to keep the law under independent, objective and expert review, to make consequent recommendations for law reform and to make current law accessible for all.
The Commission is seeking to fill a Clerical Officer role in Corporate Services, under the direction of the Head of Administration. The Clerical Officer will work as part of the administration team and support the functions of the Law Reform Commission. The Clerical Officer will have the following key responsibilities in the Corporate Services division.
Corporate Support Responsibilities
- Provide high-level executive support to the Head of Administration, the President, the Full Time Commissioner and the Commission, including the preparation and collation of papers for meetings, organising internal and external meetings, preparation of word documents, spreadsheets and diary management. The preparation of Commission papers will include the co-ordination and compilation of input from individual groups across the organisation;
- Provide a high level of secretarial support to the President of the Commission.
- Support a range of administrative processes including document management procedures for Corporate Services, the initiation of purchase orders and matching with appropriate invoices received;
- Coordination of ad hoc issues that arise under the management of the office facilities, liaising with third party providers to resolve issues and ensuring records or repairs/maintenance are kept up to date;
- Screening telephone calls, enquiries and requests, and addressing them when appropriate. Responding to and/or directing communications/correspondence appropriately on behalf of the Full Time Commissioner and the Commission;
- Maintaining office systems, including data management, filing, etc;
- Organising meetings / briefings and ensuring the Full Time Commissioner is equipped with documentation /presentations for meetings;
- Maintain asset register for all furniture and equipment;
- Stationery Management: managing purchase requisitions and budget tracking for the Corporate Services unit.
QUALIFICATIONS AND EXPERIENCE
Candidates must have, on or before 31st December, 2019
- have obtained at least Grade D (or a Pass) in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme or a pass Leaving Certificate Applied or an equivalent qualification on the National Framework of Qualifications (NFQ) or
- have passed an examination of at least equivalent standard;
Desirable further skills:
Ideally, candidates will also have one or more of the following:
- Responsive and flexible approach to work, with a “can-do” attitude to requests and tasks;
- Be self-motivated and prepared to work on own initiative;
- Attention to detail and excellent organisational skills;
- The ability to work under tight deadlines and high pressure and complete tasks in a timely manner.
- Be a team player, yet highly self-driven and ambitious;
- High level of IT proficiency and working knowledge of the Microsoft Office package;
- Works effectively as part of a team and on own initiative.
The information Booklet for this position is available here.
The Application form for this position is availble here.
The Irish version of the information Booklet for this position is available here.
The Irish version of the Application form for this position is availble here.