Report on Statutory Drafting and Interpretation: Plain Language and the Law

By Órla Gillen, Tuesday, 20th February 2001 | 0 comments
Filed under: 2000.



Law Reform Commission issues Report on Statutory Drafting and Interpretation: Plain Language and the Law

The Law Reform Commission has now published its Report on Statutory Drafting and Interpretation. The Consultation Paper on this subject was published in mid-1999 and was followed by a discussion process which, due to the high level of interest in this topic, included two well-attended seminars at which the views of judges, academics, parliamentary counsel, law officers, members of the Oireachtas and other experts in this field were obtained. Having now considered these useful contributions and having completed further research on the subject, the Commission has submitted its Report, including recommendations for law reform, to the Government.

The Commission's work in this area reflects the fact that, both here and abroad, the importance of statutory drafting and interpretation is well recognised. The adoption of new techniques by those involved in the drafting or interpretation of legislation has the potential to have a significant impact on many different areas of law. Since so many activities are now regulated by statutes, the approach taken to drafting and interpretation is basic and vital. Until the middle of the nineteenth century, case-law laid down by the courts was the primary source of law, with statute law (enacted by Parliament) being seen as an exception and an infringement on the courts' activities. This shaped the way in which statutes were interpreted and this in turn had a knock-on effect on the way in which they were drafted. Increasingly, however, judges, parliamentary counsel and other lawyers are accepting that it is time to consider change in drafting and interpretation techniques - the two naturally go together. This Report makes a number of recommendations in each of these areas.

On the drafting side, a number of the changes which  the  Report  recommends  are  already beginning to enter into actual practice in the Office of the Parliamentary Counsel to the Government, as announced at  the  International  Conference  on  Legislative Drafting held by the Attorney General in October 2000, at  Dublin  Castle. These include: omitting archaic words like 'herein', 'heretofore' or  'whereof ; using  positive rather than negative statements; using examples, maps, diagrams and mathematical formulae; adopting attractive modern methods of presentation (like the highlighting in bold font of terms which have been defined earlier in an Act); and  providing  explanatory memoranda,  where appropriate.

At the same time, in a complicated area where certainty is vital, simplification  can only go so far, and the Report emphasises that a statute  is never going to read like a song. For instance, certain words or grammatical constructions, though not in common usage, have been stamped with a well-established legal meaning,  and they  should continue to be used,  for the sake of clarity and brevity.

As regards the interpretation of statutes by judges, the Report recommends a number of changes, which are likely to be  incorporated in the Interpretation Bill,  which  is presently before the Dail. At present, the basic rule of interpretation is the literal rule - plain words  should be  given their plain  meaning.   However,  adherence to a strict literal rule can produce unintended and undesirable results. An example  from  a High  Court case centred upon a provision stating that women employees,  performing  work  "equal in value" to that performed by their male colleagues, should receive the same remuneration. However, a claim by a group of women workers failed on the basis that their work was not equal in value, but actually of superior value.  In order to avoid such a contradiction of the probable intention of  the  legislature,  the  Commission recommends that a Court should be able to depart from the  strict and literal interpretation and to choose instead a construction based on the plain intention of the Oireachtas, when a provision of an Act is ambiguous or obscure; or when a literal interpretation would be absurd or would fail to reflect the plain intention of the  Oireachtas.

Another source of difficulty in interpretation arises where changes have occurred in  social conditions, or in technology, during the time - maybe a  century or more  -  between  the enactment  of a statute and the case coming before  the Court.  Sometimes, in such cases, the literal meaning of the words may not accurately, or fully, reflect the policy of the Act. For example, in a Supreme Court case, a statute which authorised the Commissioners of Irish Lights to erect "lighthouses, buoys or beacons" was considered. The question before the court was whether this provision of the Act could be construed, more than a hundred years later, so as to include a mast which formed part of a radar system. Such a system could not have been envisaged by the makers of the original  law, and as the language was not apt to catch such a radar mast, the Court held by a majority that the Commissioners had no power to erect it.  The  Law Reform Commission recommends that where appropriate, a court should be able to make allowances for such changes in law, social conditions, technology, the  meaning of words, and other relevant matters.

In its Report, the Commission also considers situations where the  meaning of  a provision in a statute is unclear. Occasionally, clues to the correct interpretation may be found in the document containing the text of the Act itself, as officially printed. These might include, for example, cross-headings and marginal notes. For historical  reasons, the use of such aids is banned, but the Commission now  recommends that  a  court should be entitled to refer to these. On other occasions, guidance as to the intended meaning of the Act may be found elsewhere; for example, in Oireachtas Committee Reports, in treaties or other international agreements, or in the official record of debates  in the Dail and Seanad. The Commission's Report discusses the advantages and disadvantages of allowing the courts to have regard to such extrinsic aids and makes recommendations as to the circumstances in which this should be allowed, which hopefully will be of assistance to parliamentary  counsel and lawyers.